1. Choose the conference for which you are preparing the file and click on "Next."
2. Click on "Back" if you wish to return to modify your choice. Otherwise,
   1. Choose the type of submission that you are preparing from the dropdown list
   2. Select whether you are preparing the file for first submission or if this is a final submission of a paper that has been accepted for presentation at the conference
   3. Click on "Next"
3. Click on "Back" if you wish to return to modify your selections. Otherwise,
   1. Use the "Browse" button to locate the pdf file that you wish to have tested on your computer
   2. Choose if you wish to run the basic pdf compliance test, or the full test. The full test includes the margin and searchability tests, and takes longer than the basic test.
   3. Click on "Upload." Wait until the test is completed. This may take a little time, especially if you run the full test
4. Click on the "Back" button if you want to modify your choice or to upload a different file. Otherwise, inspect the test results.

• The local file path on your computer of the file that you uploaded
• The conference and sort of submission for which the file was tested
• A statement whether or not the file is ready to be submitted
• A reference to critical issues that prevent the file from being ready to be submitted, if any. These critical issues are marked in the rightmost column of the overview that occupies most of the page. Critical issues must be resolved before the file may be submitted.
• A reference to other issues that require attention, if any. These issues are marked in the overview. It is highly recommended to resolve this issues as well. If these other issues are not resolved then your file may be returned to you with the request to attend to them. This especially applies to final submissions where the files need to meet high standards to be included in the proceedings of the conference.

The various pdf issues are described below

Margin impositions:
Page 2 has margin impositions
Page 3 has margin impositions
Page 4 has margin impositions
Consult the Pdf Test Help
Download your file overlaid with border templates for inspection

Some pdf documents cannot be searched. An obvious example is a pdf document that has been scanned from a paper document. Some other pdf documents are not searchable because of nonstandard encoding of the document text.

The pdf test of the conference system checks for searchability by extracting the document text from the file and testing it for the occurrence of the common English words 'the', 'of', 'and', 'to', 'in', 'that' and 'is'. If there are a sufficient number of occurrences then the document is assumed to be searchable. If there are few or no occurrences then the document is marked as possibly being nonsearchable. It nevertheless may be searchable by Adobe Acrobat, Acrobat Reader and other pdf reader applications even though encoding is nonstandard.

If your file is reported as "This document may not be searchable" then please open it in Acrobat, Acrobat Reader or another pdf reader that supports searching, and check manually if the file is searchable. If it is, accept our apologies for the false alarm and upload the file.

If you find your file to be nonsearchable then if you upload the file and searchability is a conference requirement it is likely that the file will be returned to you for reformatting. In this case we recommend using a recent version of up-to-date software to convert your source document to pdf as described in the support section.

An exception is sometimes made for the "Base 14" fonts of Adobe because they are considered to be widely available. These are the fonts Times-Roman, Times-Italic, Times-Bold, Times-BoldItalic, Helvetica, Helvetica-Oblique, Helvetica-Bold, Helvetica-BoldOblique, Courier, Courier-Oblique, Courier-Bold, Courier-BoldOblique, Symbol and ZapfDingbats. Even if these fonts are not available then they can often safely be substituted by similar other fonts.

The pdf test detects all fonts used by the document. Non-embedded fonts that need to be embedded are reported. The report includes the pages on which the fonts are used and also any graphics that use the font. Graphics are identified in the format Graphics4.2, that is, the second graphics on page 4. The ordering on the page is as the test finds the graphics. Note that not all graphics are identified as separate objects. Some graphics are embedded within the text.

Consult the support section on how to make sure that the required fonts are embedded.

The pdf test detects all fonts that are non-subset embedded. Consult the Support section on how to make sure that embedded fonts are subset.

The pdf test detects all fonts used by the document. If Type 3 fonts are not allowed and any are detected then they are reported. The report includes the pages on which the fonts are used and also any graphics that use the font. Graphics are identified in the format Graphics4.2, that is, the second graphics on page 4. The ordering on the page is as the test finds the graphics. Note that not all graphics are identified as separate objects. Some graphics are embedded within the text.

Consult the support section on how to avoid the use of Type 3 fonts.

Consult the support section on how to avoid the use of oriental fonts in an English language document.

To avoid annotations turn off the conversion of Word features when converting MS Word files to pdf with PdfMaker. See the Support section on how to remove hyperlinks (which pdf considers annotations) when using the Save as PDF Add-in of Office 2007 and later.

If the pdf test encounters a fatal error then this is reported in this section. Warning messages also appear here. The Fatal error messages and Warning messages that may be encountered are shown in the two tables below

This problem is due to an incompatibility of the original pdf file. It looks as if especially pdf files prepared with dvipdfm suffer from this difficulty. Please consult the bookmarks of the file for information about the margin impositions. You may be able to repair the overlaid file by re-distilling it.